Business Process Library Q Business Process Management

Application Operating Process/Leave request, Leader's confirmation, Administrator's confirmation

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Information about employees' days off is to be shared in the whole section. Also, the unit needs such information so that it supervises the number of days off. Therefore, leader's certain confirmations or a Business Process, which allows administration of the whole company, has come to be necessary.



  1. An employee fulfills a leave request form.
  2. The employee submits the form to the leader of her/his division.
  3. The leader confirms the form.
  4. The leader submits it to the administrator of the applicant's division.
  5. The administrator confirms it.
  6. The administrator submits it to the personnel department.
  7. The personnel department registers the leave request to an in-house system.
  8. The person in charge of application confirms the request result.

People In Charge Of The Process (Participants)

  • Arbitrary section (
  • Administrator (
  • Leader (
  • Applicant (
  • Personnel department (

The leader sees how applicant's work progresses and s/he adjusts duties etc. The administrator is in charge of personnel management, as well as the number of application during year, etc.

Process Owner

  • Personnel department (

A leave request should be the same business process in all sections. It is very likely that request results are administered all together. Therefore, a united Business Process based on general management is necessary, and the personnel department is expected to be the Process Owner.



  • Simplicity of application route

Because the application route is very simple, usability is high.


  • Management in the cases of rejected applications

When a request is rejected, the applicant does it over. However, there is no way to know whether the application is made again. Even when the administrator rejects a leave request, the leader has no way to know it. Because an application once made is supposed to be always operated, the application cannot be canceled.

Diagram Example


Input/output in each activity (visibility)
Data Type Necessity PS1 LS1 MS1 PS2 PN1
Applicant name user(UID) NN (W) (R) (R) (R) (R)
Applicant's division group(GID) NN (W) (R) (R) (R) (R)
Leader name user(UID) NN (R) (W) (R) (R) (R)
Leader's division group(GID) NN (R) (W) (R) (R) (R)
Administrator name user(UID) NN (R) (R) (W) (R) (R)
Administrator's division group(GID) NN (R) (R) (W) (R) (R)
1st day date(date) NN RW R R R R
Last day date(date) NN RW R R R R
Total days integer(int) NN RW R R R R
Reasons for leave request character string(char) NN RW R R R R
Application date date and time(date) NN (RW) (R) (R) (R) (R)
Date of application confirmation(Leader) date and time(date) NN (R) (RW) (R) (R) (R)
State of application confirmation(Leader) single-choice(OK/NG) NN R RW R R R
Remarks(Leader) character string(char) - R RW R R R
Date of application confirmation(Administrator) date and time(date) NN (R) (R) (RW) (R) (R)
State of application confirmation(Administrator) single-choice(OK/NG) NN R R RW R R
Remarks(Administrator) character string(char) - R R RW R R
Application date  date and time(date) NN - - - - (W)
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