New Login ID Issue Process/Individual application, Midway joining, Terminable employment
From Q-BPM
Request for login ID individual issue
An issue process of login ID for an information system at the time of additional employee acceptance
Contents |
Summary of the Process Model
- Following requests by each department, login IDs for an information system are issued.
- In large companies, this process would be carried out when it accepts employees hired midway through the year, terminable employees, part-time workers, etc.
Diagram
People In Charge Of The Process (Participants)
- one who accepts newcomers (any section (group))
- leader in the newcomer acceptance section (any section)
- Personnel department (group)
- Information systems division (group)
Process Owner
- General Manager of the personnel department
Possible Risks
- ID distribution delay: taking time for login ID distribution
- Unauthorized ID use: login ID does not arrive at the recipient, and a third party illegally use it.
Data
| Data | Type | Condition | A1 | L1 | P1 | I1 | A2 | L2 |
|---|---|---|---|---|---|---|---|---|
| New ID information registrant (Applicant) | user type(UID) | (NN) | (RW) | (R) | (R) | (R) | (R) | (R) |
| Requested new ID | text type | NN | RW | R | R | R | R | R |
| New ID user name | text type | NN | RW | R | R | R | R | R |
| E-mail address of the new ID user | email address type | NN | RW | R | R | R | R | R |
| Phone number of the new ID user | text type | NN | RW | R | R | R | R | R |
| General Manager's approval for issue | single-choice(OK/NG) | NN | R | RW | R | R | R | R |
| Remarks at General Manager's approval for issue | text area | - | R | RW | R | R | R | R |
| Personnel confirmation | single-choice(OK/NG) | NN | R | R | RW | R | R | R |
| Remarks at personnel confirmation | text area | - | R | R | RW | R | R | R |
| Confirmation at issue operation | single-choice(OK/NG) | NN | R | R | R | RW | R | R |
| Remarks at issue operation | text area | - | R | R | R | RW | R | R |
| Issued ID/Password | text area | - | - | - | - | RW | R | R |
| Remarks at handing completion | text area | - | - | - | - | - | RW | R |
| Remarks at ID issue process completion | text area | - | - | - | - | - | - | RW |
At L2 (confirmation of completion), it is effective to make sure that the distributed password is changed by the user.
