Business Process Library Q Business Process Management

New Login ID Issue Process/Individual application, Midway joining, Terminable employment

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Request for login ID individual issue
Request for login ID individual issue

An issue process of login ID for an information system at the time of additional employee acceptance


Summary of the Process Model

  • Following requests by each department, login IDs for an information system are issued.
  • In large companies, this process would be carried out when it accepts employees hired midway through the year, terminable employees, part-time workers, etc.


People In Charge Of The Process (Participants)

  • one who accepts newcomers (any section (group))
  • leader in the newcomer acceptance section (any section)
  • Personnel department (group)
  • Information systems division (group)

Process Owner

  • General Manager of the personnel department

Possible Risks

  • ID distribution delay: taking time for login ID distribution
  • Unauthorized ID use: login ID does not arrive at the recipient, and a third party illegally use it.


Input/output in each activity (visibility)
Data Type Condition A1 L1 P1 I1 A2 L2
New ID information registrant (Applicant)user type(UID)(NN)(RW)(R)(R) (R) (R) (R)
Requested new IDtext type NN RW R R R R R
New ID user nametext type NN RW R R R R R
E-mail address of the new ID useremail address typeNNRWR R R R R
Phone number of the new ID usertext typeNN RW R R R R R
General Manager's approval for issuesingle-choice(OK/NG) NN R RW R R R R
Remarks at General Manager's approval for issuetext area - R RW R R R R
Personnel confirmationsingle-choice(OK/NG) NN R R RW R R R
Remarks at personnel confirmationtext area - R R RW R R R
Confirmation at issue operationsingle-choice(OK/NG)NN R R R RW R R
Remarks at issue operationtext area - R R R RW R R
Issued ID/Passwordtext area - - - - RW R R
Remarks at handing completiontext area- - - - - RW R
Remarks at ID issue process completiontext area - - - - - - RW

At L2 (confirmation of completion), it is effective to make sure that the distributed password is changed by the user.

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