Application Operating Process/Study report adviser entry, Commission extramural lecturer

If you need to commission an expert in another area to be a study report adviser to receive advice on your study and development at university, you are able to use this process.

A student makes adviser request form, gets a temporary approval and an approval from his/her supervisor, gets an agreement of the adviser, and registers at the student affairs office.

The adviser should be one professor at another university and professors except the student and his/her supervisor discuss and determine who to commission. The adviser is supposed to give advice for free.

Summary

 * 1) The student makes a simple adviser request form which describes who to commission, subject of study, and so on.
 * 2) The supervisor checks the contents of the request form.
 * 3) The student makes a full adviser request form.
 * 4) The supervisor checks the contents of the request form.
 * 5) The student receives the approved request form and submit it to the student affairs office.
 * 6) The student affairs office administrator checks the contents of the request form and registers.

Participant

 * Laboratory member (laboratory_member@univ.ac.jp)
 * Supervisor (supervisor@univ.ac.jp)
 * Student (student@univ.ac.jp)


 * Student affairs office (office@univ.ac.jp)

Process owner

 * Student affairs office (office@univ.ac.jp)

Feature

 * It is supposed to be high cost to actually make the adviser request form to submit to the student affairs office.
 * Before making the adviser request form, the student gets his/her supervisor permission to commission adviser.

Process diagram
digraph adv{ graph [size="12,12", rankdir=LR]; node [shape=box, style=rounded]; edge [labelfloat=true]; subgraph clusterO{ labeljust=l; label="office@univ.ac.jp"; O1[label="O1\n Checking and registering \n the approved request form"]; OE[label="", shape=circle, width="0.3", style="bold"];

O1 -> OE; }

subgraph clusterL{labeljust=l; label="laboratory_member@univ.ac.jp"

subgraph clusterP{ labeljust=l; label="supervisor@univ.ac.jp";

P1[label="P1\n Temporary approval"]; P2[label="P2\n Final approval"];

P1 -> P2[style="invis"]; }

subgraph clusterS{ labeljust=l; label="student@univ.ac.jp"; SS[label="", shape=circle, width="0.3"]; S1[label="S1\n Making a simple \n adviser request form"]; S2[label="S2\n Making a full \n adviser request form"];

S3[label="S3\n Getting an agreement \n of the adviser"];

SS -> S1; S1 -> S2[style=invis]; S2 -> S3[style=invis,weight=10]; S3 -> O1[arrowtail=rcrowlvee];

}

} S1 -> P1; S1 -> P1[dir=back,weight=10,arrowhead=odiamond,arrowtail=normal,label="(NG)",headport=w,tailport=n]; P1 -> S2[arrowtail=rcrowlvee]; S2 -> P2; P2 -> S3; S1 -> S3[dir=back,arrowhead=odiamond,arrowtail=normal,label="(NG)",tailport=s]; }
 * (note) The simple request form made at S1 describes minimum required items to get an approval from your supervisor. (Such as the name of professor who would be commissioned, his/her belongings, your subject of study, the reason of commission, and so on.)

Process data
{| border="1" cellpadding="2" ! Data name !! Type !! Necessity !! S1 !! P1 !! S2 !! P2 !! S3 !! O1
 * + Input/output in each activity (visibility)
 * Student name || Character string(char)                                || NN || RW || R  || RW || R  ||R ||  R
 * Student belongings || Character string(char)                          || NN || RW || R  || RW || R  ||R ||  R
 * Supervisor name || Character string(char)                              || NN || - || -  || - || RW || R ||  R
 * Scheduled adviser name || Character string(char)                       || NN || RW || R  || R || R || - || -
 * Adviser name || Character string(char)                                || NN || -|| -  || - || - || R || R
 * Subject of study || Character string(char)                            || NN || RW || R  || RW || R || R || R
 * Date of making the request form || Season of date type(date)         || NN || - || R || RW || R || R || R
 * Study summary || Character string(char)                               || NN || RW || R || RW || R || R || R
 * Approval condition of supervisor|| Single selection（OK/NG）             || NN || - || RW || R || R || - || -
 * Remarks of supervisor at NG condition|| Character string（char）          || - || - || RW || R || R || R || R
 * Approval condition of supervisor|| Single selection（OK/NG）          || NN || - || - || - || RW || R || R
 * Approval condition of student affairs || Single selection（OK/NG）          || NN ||-|| - || - || - || - || RW
 * -}
 * Date of making the request form || Season of date type(date)         || NN || - || R || RW || R || R || R
 * Study summary || Character string(char)                               || NN || RW || R || RW || R || R || R
 * Approval condition of supervisor|| Single selection（OK/NG）             || NN || - || RW || R || R || - || -
 * Remarks of supervisor at NG condition|| Character string（char）          || - || - || RW || R || R || R || R
 * Approval condition of supervisor|| Single selection（OK/NG）          || NN || - || - || - || RW || R || R
 * Approval condition of student affairs || Single selection（OK/NG）          || NN ||-|| - || - || - || - || RW
 * -}
 * Approval condition of supervisor|| Single selection（OK/NG）          || NN || - || - || - || RW || R || R
 * Approval condition of student affairs || Single selection（OK/NG）          || NN ||-|| - || - || - || - || RW
 * -}
 * Approval condition of student affairs || Single selection（OK/NG）          || NN ||-|| - || - || - || - || RW
 * -}