New Login ID Issue Process/Collective operation, New employee receipt in the beginning of period

Process of issuing login IDs collectively for an information system in the cases such as new employee receipt in the beginning of period

Summary of Process Model

 * Issuing collectively a number of login IDs for an information system, e.g., at the time of receipt of new employees in April (in Japan).
 * Issuing based on the lists owned by the personnel department

Diagram
digraph TMPG { graph [size="10,10", rankdir=LR]; node [shape=box, style=rounded]; edge [labelfloat=true];

subgraph clusterPP { subgraph clusterP { labeljust=l; label="Personnel department (group) ：personnel@company.com"; PS [label="", shape=circle, width="0.3"]; P1 [label="P1:\nMaking a list for \ncollective issue of IDs"]; P2 [label="P2:\nConfirmation of \nissue items\n(if errors occur, \nindividual issue.)"]; P3 [label="P3:\nFace-to-face handing\nand ID issue completed\n(Receipt signature)"];

PS -> P1 [weight=10]; P1 -> P2 [style=invis,weight=10]; P2 -> P3 [style=bold,weight=10]; }

subgraph clusterPa { labeljust=l; label="Personnel department (group)(except the P1 executer)：personnel@company.com"; Pa1 [label="Pa1:\nConfirmation of \nthe receipt signature"]; Pa2 [label="Pa2:\nConfirmation of \nthe receipt \nsignature"]; PaE [label="", shape=circle, width="0.3", style=bold];

Pa1 -> Pa2 [style=invis,weight=10,minlen=2]; Pa2 -> PaE [weight=10]; }

subgraph clusterL { labeljust=l; label="Manager of the personnel department：personnel-leader@company.com"; dummyL1 [label="",style=invis]; L1 [label="L1:\nFinal approval to the request \nfor new collective issue"]; dummyL2 [label="",style=invis];

dummyL1 -> L1 -> dummyL2 [style=invis,weight=10]; }

P1 -> Pa1 [style=bold,arrowtail=rcrowlvee]; P1 -> Pa1 [dir=back,arrowhead=odiamond,label="Mistakes",headport=w,tailport=s]; P1 -> L1 [dir=back,arrowhead=odiamond,label="Mistakes"]; Pa1 -> L1 [style=bold,arrowtail=rcrowlvee]; P3 -> Pa2 [style=bold]; }//End of PP

subgraph clusterI { labeljust=l; label="Information system section (group)\n：information-system@company.com"; dummyI1 [label="",style=invis]; I1 [label="I1:\nNew collective \nissue operations"];

I1 -> dummyI1 [style=invis]; }

P1 -> I1 [dir=back,arrowhead=odiamond,label="Mistakes"]; L1 -> I1 [style=bold,arrowtail=rcrowlvee]; P2 -> I1 [dir=back,style=bold,arrowhead=rcrowlvee]; }

People In Charge Of The Process (Participants)

 * Personnel department (group)：personnel@company.com
 * Manager of the personnel department：personnel-leader@company.com
 * Information systems division：information-system@company.com

Process Owner

 * Manager of the personnel department：personnel-leader@company.com

Possible Risks

 * Identity theft: leakage of the employee list which is personally identifiable information
 * ID distribution delay: taking time for login ID distribution
 * Unauthorized use of an ID: login ID does not arrive at the recipient, and a third party illegally use it.